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Suppliers

Suppliers are external users who work through the supplier portal. They keep their company profile current, respond to RFQs, submit quotations, and view purchase orders after they are sent.

Supplier work is connected to the internal procurement flow, but it is not done inside the Procurement Web App. Internal users manage the supplier record in Supplier Management. Supplier users act from the portal against the RFQs and orders that were sent to them.

Supplier portalSupplier portalSupplier PortalPortal menuCompany ProfileRFQsOrdersRFQ invitationDraft quotePurchase orderCreate QuoteView Order
Supplier users work from their portal lists: RFQs, quotations, company profile, and orders.

Basic Concepts​

Supplier users work from supplier-facing records. They do not see the full internal approval path, buyer assignment, or project planning context unless that information is included in the supplier-facing record.

A supplier needs a usable supplier record and a portal user account before they can respond. If either one is missing, the supplier can exist in Grinea but still be unable to act.

Company Profile​

Supplier ManagementSupplier ManagementOnboardedSupplier DetailsSupplier UsersItems OfferedProfile HistoryRecord detailAction stateNIPREGONImpuls IDUpdate StatusInvite User
Supplier records use tabs for details, users, items offered, profile history, and order history.

Supplier company data starts in Supplier Management and is visible to internal users. Supplier users maintain the portal-facing parts of that profile when they need to keep business information, documents, or contacts current.

This matters because sourcing depends on supplier data. A stale status, missing contact, or incomplete item offering can affect RFQ invitations and recommendations.

RFQ Responses​

Supplier portalSupplier portalSupplier PortalPortal menuCompany ProfileRFQsOrdersRFQ invitationDraft quotePurchase orderCreate QuoteView Order
Supplier users work from their portal lists: RFQs, quotations, company profile, and orders.

When a Buyer publishes an RFQ and invites the supplier, the supplier user opens the RFQ in the portal. From there, they review the requested items, requirements, documents, and response deadline.

The supplier can submit a quotation or decline when they do not want to participate. Submitted quotations become part of the Buyer's RFQ comparison view. Internal users should treat the portal response as the supplier's source of truth for that RFQ.

Purchase Orders​

Purchase Order pagePurchase Order pageReady to SendOrder DetailsLine ItemsDelivery DetailsInboxRecord detailAction stateSupplierPO numberCurrencyGenerate Impuls PO NumberSend to Supplier
The order page puts primary actions in the header and detailed work in tabs.

After supplier selection and approval, the Buyer prepares the PO and sends it to the supplier. The supplier user can then view the order in the portal.

The supplier-facing order view is about acknowledging and following the PO. Delivery receiving still happens in Orders inside the internal app. The supplier can provide updates and documents, but internal receiving controls the official delivery history.

Boundaries​

Suppliers do not approve internal requests, select themselves for an RFQ, create internal POs, or record internal receipt of delivery.

Their role is to provide the external side of procurement: keep supplier data accurate, answer RFQs, submit quotations, and respond to purchase orders. Buyers and supplier managers own whether the supplier can be used in internal procurement work.