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Orders and Delivery

Orders is the purchase-order module. It starts after supplier selection is approved and carries the work through PO preparation, supplier sending, supplier acceptance, delivery, receiving, deposits, and closure.

The order is the source of truth for what was purchased and what happened after the PO was created.

Basic Concepts​

Order Details hold the supplier, PO information, currency, documents, notes, and commercial summary.

Line Items describe the materials or services on the PO.

Delivery Details show the schedule, receiving state, remaining quantities, delivery history, and deposit information.

Inbox holds order communication and supplier-facing updates.

Delivery History is the record of receive and reject actions. It is how the order knows what has already happened.

Preparing The PO​

Purchase Order pagePurchase Order pageReady to SendOrder DetailsLine ItemsDelivery DetailsInboxRecord detailAction stateSupplierPO numberCurrencyGenerate Impuls PO NumberSend to Supplier
The order page puts primary actions in the header and detailed work in tabs.

The order page puts the main PO actions in the header and the record details in tabs. Buyers use this page to check whether the order is ready to send.

Generate the Impuls PO number when the order needs ERP numbering before supplier sending. Send to Supplier moves the PO into supplier-facing work and notifies the supplier.

If Send to Supplier is disabled, the order usually lacks required data, has the wrong status, or needs the Impuls number first.

Receiving Work​

Receive Delivery modalReceive Delivery modalReceive DeliveryReceive DeliveryItem deliveryProof of deliverySummaryBackSubmit
Receiving uses a guided modal for quantities, proof, and review before saving delivery history.

Receiving is how Grinea records fulfillment against the order.

For material lines, the receiver records accepted quantity and proof of delivery. For service lines, the receiver uses the service receiving path. Reject Delivery records that the delivery was not accepted and should include the reason and evidence.

Partial delivery is normal. The order remains open while quantities still need action.

Delivery Deposits​

Delivery Deposit modalDelivery Deposit modalDelivery DepositDelivery DepositWarehouse codeLine item quantitiesRequired documentsCancelSubmit Deposit
The deposit modal captures warehouse, quantities, documents, and optional media.

Delivery Deposit records material that remains at the supplier but should count against order tracking.

Deposits apply to eligible material lines with undelivered quantity. The buyer records the warehouse, deposited quantities, and required documents. After submission, the deposit appears in delivery tracking and affects the remaining quantity picture.

Closing An Order​

Close PO modalClose PO modalClose POClose POPartially deliveredReceive history foundReasonCancelClose PO
Closing is a short confirmation with a required reason, shown only on eligible orders.

Close PO is for partially delivered orders where remaining fulfillment should stop.

Closing requires a reason. After closure, receive and reject actions should stay blocked. Read Closed as an intentional stop, not as Delivered.

Close PO is only available to eligible users on eligible orders. The common missing pieces are partial delivery status, receive history, and assigned buyer access.