Grinea
Grinea is the procurement workspace for planning what a project needs, asking for approval to buy it, sourcing supplier offers, issuing purchase orders, and tracking delivery.
The Procurement Web App is the internal side of that work. Buyers, planners, project managers, approvers, and receivers use it to move records forward. Suppliers use a separate portal to keep their company profile current, respond to RFQs, submit quotations, and view orders.
Basic Concepts
Grinea is built around records that hand work to the next record.
A Project Profile gives project context: locations, team assignments, and budget ownership.
A Bill of Materials describes what the project needs. It is planning data until it becomes active.
A Purchase Requisition is the request to buy. It is where the buyer confirms the items, delivery plan, and approval path.
A Request for Quotation is how the team asks suppliers for offers. It packages approved PR items for suppliers and collects their responses.
Orders are the purchasing record. They hold the PO, supplier sending, acceptance state, delivery details, receiving history, deposits, and closure.
Non-project purchases enter at Purchase Requisition. They skip Project Profiles and Bill of Materials because the spend is CAPEX or OPEX rather than project BOM-driven work.
Product Areas
| Area | What it owns |
|---|---|
| Dashboard | Work that needs attention, including approvals and active procurement records. |
| Project Profiles | Project context, locations, team assignments, and budget ownership. |
| Bill of Materials | Planned project materials and services before PR work starts. |
| Purchase Requisition | Project and non-project requests to buy materials or services. |
| Request for Quotation | RFQ staging, supplier invitations, supplier responses, comparison, and supplier selection. |
| Orders | Purchase orders, supplier sending, delivery receipt, rejection, deposits, and closure. |
| Supplier Management | Supplier records, supplier users, documents, offered items, feedback, and status. |
| Reports and Insights | Power BI views for project, finance, quotation, legal, and executive reporting. |
| Settings | Approval workflow, delivery locations, RBAC, supplier settings, and material/service categories. |
Operating Roles
Planners spend most of their time in Bill of Materials. They import TES data, adjust items, add cost and delivery information, and prepare the BOM for approval.
Buyers carry work from Purchase Requisition through RFQ and Orders. They decide how approved demand should be grouped, which suppliers should be invited, how supplier responses should be compared, and when a PO is ready to send.
Project Managers and other approvers act where the workflow needs a decision. Their work is usually short: review the record, approve it, or return it with a reason.
Receivers, including Site Managers and eligible PR creators, receive or reject deliveries from the order. Their actions update the order history and the remaining quantities.
Suppliers work outside the internal app. They maintain supplier data, respond to RFQs, submit quotations, and check purchase orders in the supplier portal.
Source Of Truth
Each record owns a different part of the procurement story. Do not treat the same data as interchangeable across modules.
Bill of Materials owns planned demand. Purchase Requisition owns the request to buy. Request for Quotation owns supplier-facing sourcing. Orders own the PO and delivery history.
When a record moves forward, Grinea often snapshots the important data. Supplier details, RFQ requirements, and selected line items should be read as the version used for that decision, not always as a live view of the original source.